Privacy Policy

Last updated: 16th September 2025

This is the privacy policy of Lark Park Limited.
In this document, “we”, “our” or “us” refers to Lark Park Limited. We act as a data controller when processing your personal information.

We are committed to protecting your personal data and being transparent about the information we hold. This privacy policy aims to inform you about how we collect, use and process any information that we collect from you or that you provide to us, in line with GDPR (General Data Protection Regulation 2018) and the Data Protection Act 2018.

The law requires us to tell you about your rights and obligation to you in regard to the processing and control of your personal data. We request that you read the information provided at https://www.netlawman.co.uk/know-your-privacy-rights.

1. Information We Collect

We may collect and process personal data in the following categories:

• Identity and Contact Information: name, address, email address, phone number and photographs.
• Financial Information: payment details for services, donation and ticket sales.
• Participation Information: details of your involvement in workshops, projects and productions.
• Professional Information: CVs, portfolios or proposals submitted for collaborations, freelance work, employment and volunteering.
• Sensitive Data (processed only with your explicit consent or where necessary): demographic information relevant for reporting to funding bodies, charities or relevant organisations to support projects.
• Special Category Data (processed only with your explicit consent or where necessary): health information, access requirements or background information relevant to support your participation.
• Technical Information: IP address, browser type and usage data from our website.

2. Lawful Bases for Processing

We process your personal data under the following lawful bases:

• Contract: To process contracts of employment or engagement, ticket purchases or workshop bookings.
• Legal Obligation: To meet financial, tax and safeguarding obligations.
• Consent: For sending marketing communications or where special category and/or sensitive data is collected (e.g. health or access needs).
• Legitimate Interests: To develop our practise, report anonymised participation data to funders or improve our services.

You may withdraw consent at any time by contacting us (see section 11).

3. How We Use Your Data

We use your personal data to:

• Administer workshops, projects and ticketing.
• Communicate about performances, opportunities and events.
• Ensure participant wellbeing and accessibility.
• Recruit freelancers, volunteers and collaborators.
• Meet safeguarding, accounting and reporting obligations.
• Improve our website and services.

4. Sharing Your Data

We only share your personal data where necessary and lawful. Recipients may include:

• Service Providers: e.g. ticketing platforms, payment processors, IT and marketing services.
• Funders and Partners: Only aggregated or anonymised data, unless explicit consent is obtained.
• Regulatory Authorities: e.g. HMRC, safeguarding authorities or the police where legally required.

We do not sell your personal data.

5. International Transfers

Where service providers are based outside of the UK, we ensure appropriate safeguards are in place (e.g. UK International Data Transfer Agreements or adequacy decisions).

6. Data Retention

We retain personal data only as long as necessary for the purposes it was collected or as required by law. For example:

• Ticketing and donation records: up to 7 years (financial reporting).
• Participation records: up to 5 years (project evaluation and safeguarding).
• Mailing lists: until you withdraw consent.

7. Data Security

We take appropriate measures to protect your data, including password protection, secure servers and restricted access to sensitive information.

8. Your Rights

Under GDPR, you have the right to:

• Access the personal data we hold about you.
• Request correction of inaccurate data.
• Request erasure (“the right to be forgotten”), subject to legal obligations.
• Restrict or object to processing.
• Data portability (where applicable).
• Withdraw consent at any time (without affecting prior lawful processing).
• Lodge a complaint with the Information Commissioner’s Office (ICO) if you believe your rights have been breached.

ICO website: www.ico.org.uk
ICO helpline: 0303 123 1113

9. Young People's Data

For participants under 18, we only collect personal data with parental/guardian consent. Additional safeguards are in place through our safeguarding policy.

10. Changes to This Policy

We may update this privacy policy periodically, with the date of its last update visible at the top of the document. The latest version will always be available on our website.

11. Contact Us

If you want to know what information we hold about you or if you have any other questions about this policy, please contact:
Ashleigh-Ann at larkparktheatre@gmail.com
If you are not satisfied with our response, you have the right to contact the ICO.